Trade Finance Underwriting Memo
A trade finance underwriting memo is the document a lender uses to decide, quickly, whether your deal is financeable and under what controls.
It is not marketing copy. It is a structured, evidence-backed file that answers one question: what gets funded, what repays the lender, and what stops the deal from going sideways.
If you want term sheets, you need a memo that is consistent, documented, and easy to underwrite. If you send scattered PDFs and voice notes, you are basically asking a credit team to do your job.
Financely builds lender-ready underwriting memos and runs a controlled term sheet process through vetted counterparties.
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What An Underwriting Memo Is And Is Not
It Is
- A lender-facing decision document with a standard structure.
- A summary of the deal plus the evidence trail supporting each claim.
- A controls map showing how goods, documents, and cash are monitored.
- A risk register with mitigants, not wishful thinking.
It Is Not
- A teaser deck or a generic “company profile.”
- A list of documents dumped into a folder with no narrative.
- A promise that funding is guaranteed.
- A substitute for KYC, sanctions screening, or counterparty approvals.
The Core Sections Lenders Expect
The best memos follow a predictable order. Credit teams are busy. If they cannot find the answers fast, the file dies quietly.
| Memo Section |
What It Must Answer |
| 1) Executive Deal Summary
|
Facility request, use of proceeds, tenor, repayment source, and the exact trade flow (who buys what from whom, and how settlement works). |
| 2) Borrower Overview
|
Legal entity, ownership, management, track record, historical performance, and why the borrower can execute the trade repeatedly. |
| 3) Transaction Mechanics
|
Incoterms, shipment plan, documentary steps, timelines, inspection, and the operational sequence from PO to delivery to collection. |
| 4) Counterparties
|
Supplier and buyer strength, payment behavior, concentration, disputes history, and any reliance on one relationship. |
| 5) Collateral And Controls
|
What is pledged, how title and possession are evidenced, where goods sit, who controls documents, and how cash is swept or applied. |
| 6) Borrowing Base (If Applicable)
|
Eligibility rules, advance rates, reserves, reporting cadence, and what triggers ineligibility or margin calls. |
| 7) Financial Profile
|
Sources and uses, margins, break-even, working capital cycle, and how the borrower services fees, interest, and amortization. |
| 8) Covenants And Reporting
|
Minimum liquidity, leverage, coverage, concentration limits, and what reporting the borrower can deliver without excuses. |
| 9) Risk Register
|
Top risks (performance, fraud, diversion, disputes, price moves, FX, logistics) and the specific mitigants in the structure. |
| 10) Conditions To Close
|
KYC and AML, sanctions checks, legal docs, insurance, control agreements, inspections, and any third-party roles required. |
What “Good Evidence” Looks Like
A lender underwrites evidence, not opinions. Your memo is only as strong as the attachments and the ability to verify them.
Trade Evidence
- Executed or near-final contracts, purchase orders, and pro forma invoices.
- Historic invoices, shipping docs, and proof of delivery where available.
- Inspection workflow and sampling method aligned to the commodity.
- Incoterms and document list that match the route and port reality.
Cash Evidence
- Bank statements supporting turnover and settlement behavior.
- Receivables aging and dispute log for repeat buyers.
- Supplier payment history and any reliance on prepayment.
- A clear sources and uses table tied to the facility request.
Controls That Make Or Break A Term Sheet
Trade finance is control-heavy because goods can be diverted and documents can be manipulated. Your memo must show who controls what, and when.
Goods Controls
- Where inventory sits, who has access, and how it is verified.
- Title and possession evidence tied to each financed batch.
- Independent inspection, where needed, with clear dispute rules.
Document And Cash Controls
- Document custody, release triggers, and approved document sets.
- Collection waterfall and payment application rules.
- Reporting cadence and reconciliation to financials.
Why Memos Get Rejected
Structure Problems
- Repayment source is vague or depends on “future buyers.”
- Controls are missing, or responsibilities are unclear.
- Documents do not match the trade route or Incoterms.
- Borrowing base logic is not consistent with operations.
Credibility Problems
- Numbers cannot be reconciled to bank statements or invoicing.
- Counterparties are unknown, unverified, or concentrated.
- Margins are unrealistic for the commodity and corridor.
- KYC and AML readiness is weak, so the file stalls early.
A Simple Outline You Can Copy
If you want a fast start, use this outline and fill it with evidence. Keep it tight. If a section cannot be supported, do not write fiction.
- Deal Summary:
facility request, use of proceeds, tenor, repayment source, transaction diagram.
- Borrower:
ownership, management, operating history, financial snapshot, bank relationships.
- Trade Flow:
supplier to buyer mechanics, Incoterms, shipment plan, inspection, documents.
- Counterparties:
supplier and buyer profile, concentration, disputes, performance history.
- Collateral And Controls:
security package, document custody, inventory controls, cash waterfall.
- Economics:
sources and uses, margin bridge, sensitivities (price, FX, delays).
- Covenants And Reporting:
liquidity, concentration, reporting cadence, monitoring requirements.
- Risks And Mitigants:
top risks and the structural mitigants for each.
- Conditions To Close:
KYC and AML, legal docs, insurance, third-party roles.
- Appendices:
supporting documents index and evidence list.
Want A Lender-Ready Underwriting Memo?
If you have a real trade flow and you can provide core documents, Financely can package the underwriting memo and run a managed term sheet process through vetted counterparties.
Submit your request and we will revert with a checklist.
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Disclaimer: This page is for general information only. It does not constitute legal, tax, regulatory, investment, or credit advice and it is not an offer or commitment by Financely or any third party.
Financely is not a bank, lender, insurer, surety, broker-dealer, or investment adviser. Any transaction support is provided through vetted counterparties and is subject to eligibility, KYC and AML review,
sanctions screening, counterparty risk policy, and execution of definitive agreements.