How Financely’s Proof of Funds Service Works
“Proof of Funds” is a commercial due diligence tool. Counterparties use it to confirm that a buyer, sponsor, or bidder has the stated financial capacity before they allocate time, inventory, exclusivity, or tender access. The problem is not the concept. The problem is execution. Bad wording gets rejected. Wrong issuer types get rejected. Sloppy verification routes get rejected.
Financely runs a controlled process that starts with recipient requirements and ends with an issued, verifiable document routed through regulated banks only. We do not arrange Proof of Funds or comfort letters from non-bank financial companies (NBFCs) or unregulated entities.
Our Proof of Funds and bank comfort letter service is built for commercial counterparties that require clean, bank-acceptable wording, predictable verification, and compliance screening. We capture the recipient checklist, route to the right regulated bank based on where liquidity is held, lock the final wording, then coordinate issuance and verification. Typical turnaround is 3 to 10 working days after complete inputs and compliance clearance.
What You Receive
Proof of Funds Letter
A bank-issued letter on letterhead confirming availability of a stated amount as of a date, tied to a stated commercial purpose. It is written to meet recipient expectations without drifting into guarantee-style language.
- Recipient-specific addressee and reference details
- Purpose-linked wording aligned to the counterparty checklist
- Clear validity window, typically 30 days
Bank Comfort Letter
A letter confirming a banking relationship and general standing. This is used when the recipient wants comfort but does not require a balance confirmation. It does not create a lending commitment, guarantee, or payment undertaking.
- Relationship confirmation language that banks will sign
- Clean limitation wording to prevent misuse
- Aligned to procurement, landlord, or vendor onboarding formats
What A Proof of Funds Is Not
Proof of Funds and comfort letters are not credit facilities, not guarantees, not escrow substitutes, and not instruments that can be monetized, traded, pledged, or sold. If a recipient demands guarantee-style language, the request must be reframed into a bank-acceptable confirmation or it does not proceed.
Formats And Verification Paths
| Format |
When It Fits |
Verification Approach |
| Bank Letterhead POF
|
Most common for sellers, vendors, landlords, and tender authorities |
Controlled bank contact channels or recipient’s bank verification process |
| Bank Comfort Letter
|
Counterparty wants relationship and standing confirmation, not a balance statement |
Controlled bank contact channels |
| Authenticated Interbank Transmission
|
Recipient requires bank-to-bank authentication for internal policy reasons |
Subject to bank policy and the recipient bank’s acceptance criteria |
The Process End To End
| Step |
What We Do |
What You Provide |
Output |
| 1) Requirement Capture
|
Confirm recipient checklist, jurisdiction expectations, and acceptance constraints |
Recipient details, purpose, tender or contract context, any template wording |
Final target format and issuance route |
| 2) Compliance Screening
|
KYC, beneficial ownership review, sanctions screening, purpose consistency review |
Corporate documents, UBO details, signatory authority, supporting docs |
Compliance-ready submission pack |
| 3) Issuer Routing
|
Select a regulated bank based on where liquidity or eligible securities are held and what the recipient requires |
Confirmation of required jurisdiction and delivery format |
Issuer match and bank engagement |
| 4) Wording Control
|
Draft, negotiate, and lock bank-signable wording that still satisfies the recipient |
Recipient’s required phrases, any “must include” clauses |
Approved final draft ready to issue |
| 5) Issuance And Verification
|
Coordinate issuance, delivery, and the agreed verification path |
Recipient delivery details, contacts, reference numbers |
Issued POF or comfort letter with verification route |
Issuing Bank Selection
The issuing bank is not chosen at random. It is driven by where our liquidity providers have funds or eligible securities parked, and the exact wording and jurisdiction your recipient will accept. We match the issuer to the acceptance criteria upfront, then move the request through compliance and issuance.
Routine issuing banks by region include:
- North America:
JPMorgan Chase, Bank of America, Citibank
- South America:
Itaú Unibanco, Banco do Brasil, Banco Bradesco
- Europe:
HSBC, BNP Paribas, Deutsche Bank
- Africa:
Standard Bank, Absa Bank, Ecobank
- Asia:
DBS, MUFG, ICBC
- Oceania:
Commonwealth Bank of Australia, Westpac, ANZ
We do not arrange issuance from NBFCs. If a counterparty is sensitive to issuer type, this avoids wasted time and prevents rejection on form.
Commercial Terms And Timing
Pricing depends on amount, recipient constraints, delivery format, jurisdiction, and turnaround time. Starting price is $10,000 USD. Standard validity is 30 days with extensions available. Typical issuance is 3 to 10 working days once inputs are complete and compliance clears.
Request A Quote For Proof of Funds
If your counterparty has a checklist, send it. If they do not, we will provide bank-acceptable standard wording and keep it tight. Either way, the goal is the same: a document your recipient can accept and verify.
Request A Quote
FAQ: Proof of Funds With Financely
What is a Proof of Funds letter?
A Proof of Funds letter is a bank-issued confirmation that a stated amount is available as of a date, for a stated commercial purpose. It is used for diligence and onboarding. It is not a commitment to lend or pay.
What is a bank comfort letter?
A comfort letter confirms relationship and general standing. It does not confirm a specific balance and it does not create a guarantee, payment undertaking, or financing obligation.
Do you issue Proof of Funds from NBFCs?
No. Financely routes issuance through regulated banks only. We do not arrange Proof of Funds or comfort letters from NBFCs or unregulated entities.
Can a Proof of Funds be monetized or traded?
No. Proof of Funds and comfort letters cannot be monetized, traded, pledged, or sold. They are confirmation tools for counterparties, not financial instruments.
How do you choose the issuing bank?
We select the issuing bank based on where liquidity or eligible securities are held and what the recipient requires in wording, jurisdiction, and verification. The issuer must fit the recipient’s acceptance rules, then compliance gates the final issuance.
How fast can this be issued?
Typical issuance is 3 to 10 working days after complete inputs and compliance clearance. Missing recipient details, unclear wording requirements, or incomplete KYC slows things down.
What if the recipient asks for guarantee-style language?
We do not push guarantee-style wording into a Proof of Funds. We either reframe the request into a bank-acceptable confirmation or we decline the request. This keeps the document valid and prevents misuse.
What do you need from me to start?
Recipient details, the commercial purpose, any required wording or template, and a complete KYC pack. If there is a tender or contract clause describing the requirement, include it. Clean inputs make issuance fast.
Disclaimer: This article is for general information only. It does not constitute legal, tax, or financial advice. Any issuance is subject to KYC and AML, sanctions screening, bank policy, and final approvals by the issuing institution. Proof of Funds and comfort letters are not guarantees, not commitments to lend, and not payment undertakings.