Proof of Funds and Bank Comfort Letters for Domestic & Cross-Border Transactions


Proof of Funds (POF) & Bank Comfort Letters
Service Scope We arrange Proof of Funds letters and bank comfort letters to evidence financial capacity for commercial counterparties. We handle requirements capture, wording control, bank routing, and compliance coordination through regulated banking institutions. Deliverables are designed for due diligence, tender submissions, vendor onboarding, and counterparty comfort.
Eligible Use Cases
  • Commercial tenders and bids where the issuer requires evidence of financial capacity or available liquidity
  • Vendor or counterparty onboarding for procurement, supply agreements, and long-term service contracts
  • Acquisition and purchase negotiations where the seller requests financial capacity evidence
  • Corporate leasing and landlord onboarding for commercial premises when a counterparty requests bank confirmation
Non-Eligible Requests We do not support visa or immigration purposes, personal uses, “proof” for retail counterparties, unverifiable vendor requests, or any request that is not tied to a specific commercial requirement that can be documented.
Deliverables
  • Proof of Funds Letter (Bank Letterhead): Confirms availability of a stated amount as of a date, for a stated commercial purpose
  • Bank Comfort Letter: Confirms banking relationship and general standing without creating a lending commitment, guarantee, or payment undertaking
  • Bank-to-Bank Authentication (on request): Where the recipient requires authenticated transmission via interbank channels (subject to bank policy)
Issuing Institution Standard Issuance is routed through regulated banks only. We do not arrange Proof of Funds or comfort letters from non-bank financial companies (NBFCs) or unregulated entities. If a recipient requires a bank-only format, we match to that requirement from the start.
Issuing Bank Selection The issuing bank is determined by (1) where our liquidity providers have funds or eligible securities parked, and (2) the exact wording and jurisdiction your recipient requires. We align the bank choice to what your counterparty will accept, then lock the wording once compliance clears.
Banks Commonly Used By Region
  • North America: JPMorgan Chase, Bank of America, Citibank
  • South America: Itaú Unibanco, Banco do Brasil, Banco Bradesco
  • Europe: HSBC, BNP Paribas, Deutsche Bank
  • Africa: Standard Bank, Absa Bank, Ecobank
  • Asia: DBS, MUFG, ICBC
  • Oceania: Commonwealth Bank of Australia, Westpac, ANZ
Wording Control We draft to the recipient’s checklist while protecting the issuer and client from unintended obligations. POF and comfort letters are not guarantees, not payment undertakings, and not commitments to lend. If a recipient pushes for guarantee-style language, we either reframe the wording to a bank-acceptable form or decline the request.
Commercial Terms
  • Starting Price:$10,000 USD (final fee depends on amount, jurisdiction, format, and turnaround)
  • Delivery Format: Bank letterhead or authenticated interbank transmission (subject to bank policy)
  • Standard Validity: 30 days (extensions available)
  • Change Requests: Re-drafts and recipient-driven edits may trigger revision fees depending on volume and urgency
Engagement Process
  • Step 1: Sign engagement letter setting scope, fees, and limitations
  • Step 2: Submit recipient details, purpose, required wording, and supporting documents
  • Step 3: Complete KYC and sanctions screening pack
  • Step 4: Pay retainer to begin underwriting and bank routing
  • Step 5: Bank review, final wording sign-off, and issuance
Required Inputs
  • Recipient legal name, address, contact email, and any reference number or tender identifier
  • Purpose statement tied to a commercial transaction (contract, tender, onboarding request, purchase process)
  • Recipient required wording or template (if available)
  • Client corporate documents (registry extract, beneficial owners, authorized signatory, corporate approvals if required)
  • Source of funds support and any bank statements or confirmations required by the issuing bank
Verification & Authentication Verification is handled through standard bank processes appropriate to the format. Bank letters can be verified through controlled bank contact channels. If authenticated transmission is required, the bank will apply its internal controls for interbank confirmation. We coordinate the verification path upfront to avoid last-minute rejection by the recipient.
Who It’s For Buyers, sponsors, and corporates that must evidence funds or capacity to counterparties for transactions typically ranging from $500,000 to $100,000,000, subject to compliance profile and documented commercial purpose.
Key Benefits
  • Bank-issued evidence that reads correctly to sophisticated counterparties
  • Recipient-aligned wording that reduces revisions and avoids “rejection on form”
  • Controlled process with clear inputs, compliance gating, and issuance routing
Limitations & Misuse POF and comfort letters do not guarantee financing, do not function as credit lines, and cannot be monetized, traded, pledged, or sold. We will not support fabricated vendor requests, circular payment schemes, or any request designed to mislead a counterparty. Any suspected misuse results in immediate termination.
Parties Involved
  • Client: Entity requesting issuance and providing the required KYC and supporting documentation
  • Issuing Bank: Regulated bank issuing the POF or comfort letter subject to its internal policies
  • Recipient Counterparty: Landlord, vendor, seller, contracting authority, or procurement team receiving the letter
Compliance & Risk We screen for KYC completeness, beneficial ownership clarity, sanctions exposure, and purpose consistency. Banks may require additional confirmations, corporate approvals, and supporting documents prior to issuance. If a bank declines a request based on policy or compliance, the request is not forced through.
Timeline Typical issuance is 3 to 10 working days from engagement and payment, assuming complete inputs and a straightforward recipient requirement. Complex wording, missing KYC items, or recipient demands for non-standard authentication can extend timelines.
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