Trade Finance Documentation

Bank Comfort Letter Sample and Practical Explanation

A bank comfort letter is a written statement issued by a bank confirming the existence of a banking relationship and, in some cases, the general financial standing of a client. It is not a payment guarantee and does not constitute a commitment of funds.

In commercial transactions, counterparties often request written reassurance that a buyer maintains an active banking relationship. A bank comfort letter serves that purpose. It provides confidence, but it does not replace binding instruments such as guarantees, standby letters of credit, or confirmed proof of funds.

What a Bank Comfort Letter Actually Does

Confirms Banking Relationship

States that the client maintains an account with the issuing bank.

Indicates General Standing

May confirm that the client is in good standing without disclosing balances.

Provides Reputational Comfort

Signals that the client is an established banking customer.

Does Not Guarantee Payment

It does not bind the bank to release funds or honor payment obligations.

A bank comfort letter is not a proof of funds, not a bank guarantee, and not a letter of credit. It carries no payment obligation.

Bank Comfort Letter Sample

Bank Letterhead [Name of Bank]
Date [Insert Date]
Re Bank Comfort Letter for [Client Name]
Body This letter is issued at the request of our client, [Client Name], who maintains an account relationship with our institution.

We confirm that [Client Name] has been a customer of this bank since [Year]. Based on our records and subject to standard banking confidentiality obligations, the client maintains accounts in good standing.

This letter is provided for information purposes only and does not constitute a guarantee, commitment, or obligation on the part of this bank to provide financing or payment of any kind.

Sincerely,
Authorized Signatory
[Bank Name]

Bank Comfort Letter vs Proof of Funds

In transactions involving asset purchases, commodity trades, or project finance, counterparties often require stronger evidence of liquidity. A bank comfort letter only confirms relationship status. A proof of funds letter confirms that specific funds are available.

If a transaction requires formal liquidity confirmation, structured proof of funds documentation is typically required instead of a comfort letter.

Feature Bank Comfort Letter Proof of Funds
Confirms Account Relationship Yes Yes
Confirms Specific Balance Usually No Yes
Creates Payment Obligation No No
Used For Preliminary comfort Transactional verification

Frequently Asked Questions

Is a bank comfort letter legally binding?

No. It does not create a payment obligation or financial commitment by the bank.

Can it be used instead of a bank guarantee?

No. A guarantee creates a binding obligation. A comfort letter does not.

Does it show exact account balances?

Typically not. Most banks avoid disclosing precise figures in comfort letters.

When should proof of funds be used instead?

When the counterparty requires verified liquidity for a specific transaction amount.

Need Formal Liquidity Confirmation?

For transactions requiring structured and verifiable liquidity confirmation, Financely supports compliant proof of funds issuance and transaction packaging.

Request Proof of Funds
Financely operates as a transaction-led capital advisory desk. Documentation support is subject to compliance, underwriting review, and regulatory standards.